Title:  Administrator - Spare Parts

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Job Purpose

To efficiently manage the administrative and clerical functions related to spare parts inventory, procurement and documentation and supporting operational continuity and customer satisfaction. Ensure accurate record-keeping, smooth coordination between departments to support maintenance and operation efficiency.

Job Responsibilities

• Inventory Management: Ensure accurate tracking and optimal stock levels of spare parts.
• Order Processing: Manage quotes, order confirmations, purchase orders, and invoicing.
• Customer Service: Address customer inquiries and provide support regarding spare parts.
• Coordination: Organize the pick-up or delivery of parts from factories to customers.
• Reporting: Generate and analyze reports on inventory levels, costs, and performance metrics.
• Supplier Relations: Maintain and manage relationships with suppliers to ensure timely delivery.
• Documentation: Maintain accurate records of inventory transactions and processes.

Education

Experience

• Minimum three years of experience as an administrator spare parts.

Language

Fluency in Arabic and English.

Skills

• Database management
• Mechanical knowledge
• Technical documentation
• Data analysis
• Technical skills
• Communication
• Compliance monitoring

Competencies